Office Phones Support

There are different ways to divert your phones depending on which Office Phone product you have.

Business Phone

If you have a Business Phone or Yealink handset then you can divert your calls using this guide, or if you can’t get to your handset, you can use Command Central using this guide.

Business Line nbn®

If you have a standard handset and you’re on the nbn®, you probably have Business Line NBN. Try using this guide.

Business Line PSTN or ISDN

If you have a standard handset and you don’t have nbn® at your premises yet then you probably have Business Line PSTN or ISDN. Try using this guide.

Still Not Sure?

Try checking your bill or service details in Take Command to see what kind of Commander Office Phone service you have.

Command Central is your business phone configuration tool. Using Command Central you can customise you phone settings to suit your business needs.

To access Command Central, click here.

To help you make the most of your new business landline service, including important numbers and handy hints for setting up your network . Click here if you’ve upgraded to the nbn® or here if you are on older PSTN technology. 

Everything you need to know to set up and use your Business  Phone system and its most commonly used features.

Business Phone User Guide

Non Key Phone

• Quick Start Guide Desk Phone T57W
• User Guide Desk Phone T57W
• Quick Reference Guide Essentials Desk Phone T53W
• Quick Reference Guide Essentials Cordless W73P (W73H W73P)
• Quick Reference Guide Office Desk Phone T54W
• Quick Reference Guide Essentials Desk Phone T42S
• Quick Reference Guide Essentials Cordless W60P (W60B plus W56H)
• Quick Reference Guide Office Desk Phone T46S
• Quick Reference Guide Executive Desk T48G
• Quick Start Guide Sidecar EXP40 (For Office or Executive)
• Commander Conference Phone Quick Start Guide
• User Guide Office T46G
• User Guide Executive T48G

Key Phone

• Quick Start Guide Essentials Cordless W52P (Key Phone)
• Quick Start Guide Essentials Cordless W52H (Key Phone Add-on)
• Quick Start Guide Office T46G (Key Phone)
• Quick Start Guide Executive T48G (Key Phone)
• Commander Key Phone Self-Installation Instructions
• Quick Reference Guide Essentials Cordless W60P (W60B plus W56H)
• Quick Reference Guide Essentials Cordless W56H & W56P
• Quick Start Guide Essentials Cordless W52P (Key Phone)
• User Guide Essentials Cordless W52P (Key Phone)
• Quick Reference Guide Office T46G (Key Phone)
• User Guide Office Key T46G (Key Phone)
• Quick Reference Guide Executive T48G (Key Phone)
• User Guide Executive T48G (Key Phone)
• Quick Reference Guide Sidecar EXP40 (for Office or Executive Key Phone)

Getting Started

Setup Your Smart Connect with Webex Account Call us on 13 70 90

Download Webex App for Mac, PC, iOS, Android

System Requirements

Commander with Webex User Guide

Calling Support

Meeting Support

Changing your Email Address

1. Login to Commander with Webex with your existing email address and user ID and password.
2. Once you are logged in, go to ‘Account Settings’ and click on email. You will be prompted to enter a new email address.
3. When this is done, you will be sent a confirmation to both your ‘old’ and ‘new’ email addresses.

• Command Central
• Command Central Admin Guide
• Command Central User Guide
• Reception Console User Guide
• Admin Password Reset - Command Central
• User Password Reset - Command Central
• Command Central Key Phone Administrator Quick Start Guide (Previous version)
• Command Central Key Phone Administrator Guide (Previous version)
• Command Central Key Phone User Guide (Previous version)

• Call Forward Through - Command Central
• Voicemail - Business Phone and Smart Voice
• Voicemail Quick Reference Guide

Billing

• Bill Explainer

Troubleshooting

• One way Voice Issue

Training

• Information on how to use Commander Key Phone and various applications

FAQs

• What is an Out of Area Number?

Professional Installation

• Commander Professional Installation Information

Once you have placed your order, our deployment team starts implementing your service. Your handsets are then shipped to you within 2 or 3 business days. If you have chosen to install the handsets yourself, and you will be receiving new numbers, then the service should be available for you to use once you have installed the handsets. If you’ve ordered a Professional Installation, or you need to transfer your existing numbers (number port), then it will take a little longer to activate. Our activations team will be in touch in either of these scenarios to keep you updated and book your installation and porting dates.

Business Phone uses your local power and Internet connection to make and receive phone calls.

To be able to run Business Phone in your environment and across your internet connection there are number of things you need to consider:

• Confirm that you have an Internet service that has the capacity and quality to carry your telephone calls. Most nbn® services are more than capable of supporting Business Phone. As a rule of thumb, you can carry around 8 concurrent phone calls for each MB/s that your service supports in each direction (download/upload). An NBN 50 connection with 20Mbps upload speed can theoretically support up to 160 concurrent calls if there’s no other internet traffic happening on the line at the same time.
• The ability to provide power to the new Business Phone via the power pack we supply you or via your LAN switch (PoE capable switches and handsets only).
• Check you have cabling that connects your new Business Phone to your LAN switch (data network) or modem. Cat 5 or better. Note: We supply you a two-meter patch lead with the phone.
• Check your LAN switch or modem for spare ports to make sure you can connect all the new Business Phones and all your other existing devices (computers/printers etc) as well.
• Have a plan with Commander to manage other services like fax, EFTPOS terminals and security systems.
• Work with Commander to transfer your existing numbers (port) or get new phone numbers

Commander can complete a service qualification at the new premises while you are waiting for the new internet service to arrive. This will determine the type of service available at that location. However, this will not guarantee that Business Phone can be used over that internet service. Most nbn® services can support Business Phone. Speak to us for more information.

You will need to plug each handset into a live internet enabled data port (LAN port) using a Cat 5 cable (we provide a 2m cable with each handset). These are the same cables that some computers use to connect to modems/routers.

Depending on how many handsets you are setting up, you may need additional equipment.

Most internet modems/routers include 4 data ports, some of which you may already be using. You could even have a switch or router connected to one of these ports which has extra ports available on it. Think of those as double adapters or power boards for your data.

You will need to check how many data ports you have available in your business. If you are buying more handsets than you have available ports, you will need to buy a switch.

We can provide you with a switch or you can buy one from a computer equipment retailer.

Yes, we can work with the existing provider of your business phone numbers and have them transferred over to Business Phone. There are various number porting processes depending on what type of service your numbers are currently connected to and our activations team will provide you with all the details when they review your order.

We suggest that you allocate your main business number to the complimentary Hunt Group and the rest of your numbers can be allocated to the other individual handsets.

The hunt group will be used to send inbound calls to your individual handsets so that you never miss a call on your main business number. Hunt groups are completely configurable and customisable in Command Central, to suit your business needs.

Yes, you can use the same numbers on an internet service at the new location, whether this internet service is delivered by Commander or not. Some rules do apply to how far you can move a number. Generally, if you’re moving within the same state area code (08, 02, 03 etc), you can keep the same number.

Moving numbers from another service provider to Commander requires us to request the transfer on your behalf. Your current provider will then transfer the numbers to Commander. There are two types of moves: A category A (simple) one number port has a service level target of approximately 5 to 10 business days; and Category C (complex) multi-line moves have a service level target of approximately 10-35 business days.

No, we are currently unable to give customers the opportunity to select numbers from a list.

Yes, but not easily. Transferring a number will cancel any broadband service associated with that number and you need an active broadband service to run your Business Phone. If the service number is carrying the broadband service that you intend to transfer to Commander, you will first need to transfer your broadband service to another service number. We can assist you with this process and advise you of the costs.

Visit Take Command to see your bills, call usage, payment details etc. If you want to configure your group and user level phone services, then go to Command Central. The administrator of the account will receive login details for Take Command and Command Central upon signing up.

The Administrator is the representative in your business who has privileges to change and update the configuration of Business Phone. The administrator uses Command Central to make these changes and updates.

As Business Phone uses your internet service and local power, any power outages or internet faults will impact your Business Phone. There are several great features in Business Phone which allow you to still be able to make and receive calls if internet or power goes down.

You can use the Business Phone Mobile App on your Smartphone to make and receive calls even when your power or internet is down.

We also suggest that you use the Simultaneous Ring feature to allow both Business Phones and your mobile phone to ring at the same time. This feature will also continue to work during power or internet failures.

Another great Business Phone feature is the 'Call Forward Unreachable' function. It allows you to forward your calls to a specified number when your site cannot connect to the Business Phone servers.

Simultaneous Ring and Call Forward Unreachable can be configured in Command Central or in the Commander with Webex Mobile App.

Business Phone offers a range of smart features that put you in control of your business communications. View our Benefits and Features to find out more.

Business Phone is an all-inclusive service which comes with features that are available to be used by all users. Administrators can use Command Central to restrict the features that are available to different user types. This is called 'Visible Service Packs'.

Unlimited calls to local, national and mobiles in Australia are included in every in-market plan. Customers on older plans may have different call rates. Calls between numbers that are on the same Commander account are also included.

Yes, you can. As an administrator, using Command Central you can also restrict who in your business can make International calls. This is called Outgoing Call Plans.

You can listen to your voice messages on your handset, on any other phone, or via email using the voicemail-to-email feature.

Business Phone can convert your voicemails into emails that get delivered in your inbox for you to listen at your desk or on your smartphone.

To set up voicemail-to-email, follow the instructions in our Command Central user guide.

How do I setup my greeting?

When you call into the Commander Voice Portal, you will be prompted to set up your voice mail greeting. Just follow the prompts. To enter the Voice Portal either press the messages button on your handset or dial 9999.

You will need your voicemail PIN If you haven’t set one up yet the details for this are included in the Administrator Details email we sent you when your service was first activated.

If you’d like to change your greeting, then follow these instructions.

Business Phone is a SMART business phone. It allows you to customise the way calls are answered at a business level, department or group level and user level. Command Central is used to customise the Auto Receptionist and Hunt Groups. SMART Schedules are used to customise these rules using time and date conditions. Individual users can change their own answering rules using Command Central or Commander with Webex to change Call Forwarding, Do Not Disturb and other great answering rules.

Commander with Webex is available to add on to every Business Phone plan. It is an all-in-one app that allows you and your team to work from anywhere, with any device. It also allows you to manage your phone user settings, like call forwarding.

Business Phone allows you to move the call across your devices without interruption with the simple push of a button. The call moves seamlessly between your handset and other devices using Commander with Webex.

The Business Phone Auto Receptionist is your complimentary reception service. It will answer all your incoming calls and direct them to the right location. As an administrator of the Business Phone service, you can personalise your welcome greeting and instruct your callers to select options, which will transfer the calls to users, departments or mobile phone numbers depending on the time or day. You can even have multiple Auto Receptionists if you need different menus in different departments.

Auto Receptionist needs to be available on your service before you can configure it in Command Central. To check if you already have it enabled log in to Command Central and click on Auto Receptionist in the Group Services panel. If you see an Auto Receptionist in the list, you can configure it.

To add it, contact us.

A hunt group is a sub-group of users that you nominate to receive calls as a group of users, with the phone calls 'hunting' based on the following rules:

• Circular – sends calls in a fixed order. The call is sent to the first available person on the list, beginning where the last call left off.
• Regular – sends calls to users in the order listed by an administrator. Incoming calls go to the first available person on the list, always starting with the first person on the list.
• Simultaneous – rings all the users in the group simultaneously; the first user to pick up a ringing phone is connected.
• Uniform – as a call is completed, the user moves to the bottom of the call queue in a shuffling fashion. The next incoming call goes to the user who has been idle the longest. If a user receives a call that was not directed to them through the Hunt Group, the call is not included in the receiving order for uniform calls.

The list of users is configurable in Command Central. You can add or remove users from the list or change the order in which the calls will be delivered.

To add Hunt Groups to your service, you need to Contact Us.

Yes. you can. The Webex App can be downloaded from the Apple App Store or Google Play Store. Once you have set up your Commander with Webex account, you can run the app on your iOS or Android smartphone. You will have a full-featured Business Phone running on your smartphone.

A Business Phone mobility call, using your mobile internet connection will use approximately 0.750 to 1.5 MB per minute of data during the phone call. A Business Phone mobility call using a Wi-Fi hotspot will not use any mobile internet data.

No. Business Phone is a high-quality voice service that has been tuned for optimal performance. The combination of the handset and the Business Phone features work in conjunction to deliver the best experience for you and your customers.

Yes, you can. The cordless phone that is offered in the Commander plan is the Yealink Cordless handset. It comes with a base station and one handset. You can purchase up to an additional 4 handsets for the base station. This represents only one phone plan.  Only 1 call can be made at a time.

Command Central is the web application for users and administrators to manage their services. While the Business Phone technology runs in the Commander Cloud, you have the control to manage many aspects of the service at any time. As a user, you can change the way you want your Business Phone service to operate, turning features on and off, updating your call forward and simultaneous ring preferences. As an Administrator, you can keep the Business Phone system up to date with the changes in your business. People, Visible Features, Schedules, Hunt Group and Auto Receptionist configuration can all be configured through Command Central.

Commander with Webex is included with every Business Phone plan. It is an all-in-one app that allows you and your team to work from anywhere, with any device.

Commander with Webex brings together calling, messaging, meeting, file and screen sharing, video meetings, whiteboarding, and more—in one elegant app, fully integrated with your office phone service

Commander will not support any third party apps installed via Webex.  Any feedback or issue you are having can be sent to [email protected].

Reception Console is a computer-based application for receptionists in your business to better manage phone calls. Receptionist can add this application as a SMART Extra so that they can manage the distribution of phone calls via the application in addition or instead of using the handset to transfer calls.

Professional Installation Inspection is a SMART Extra that you can purchase where our qualified technician will check your local power and internet connection for capability to run Business Phone. To make sure that the upcoming installation of the phones occurs without a hitch, the inspection checks that:

• You have enough power and LAN ports to support each of the Business Phones
• You have enough patch cabling to each of the Business Phone locations
• Your Internet router's configuration is sufficient for Business Phone
• Your Internet service has the speed and quality to support Business Phone

If you do not have the time or the inclination to check your environment's 'readiness' then the Commander Professional Installation Inspection Service is the right service for you. Whether you choose to check your environment yourself or choose a technician to check, either need to occur before we process to the Professional Installation service.

A Professional Installation is a SMART Extra that you can purchase where our qualified technician visits your site and installs and tests the Business Phones. The installation covers :

• Unpacking and installing each of the Business Phones in the required locations.
• Testing of each of the handsets to ensure they can contact the Business Phone servers and make phone calls.
• Re-test your Internet service speed and quality..
• Training of basic phone and Command Central features and functions.
• Provision of cabling if required (extra charges apply).

If you do not have the time or the inclination to install the Business Phones yourself, then the Commander Professional Installation service is the right choice for you.

The Business Phone support team is on hand to help you with any questions you may have. Please feel free to contact the team on 13 70 90 or [email protected] .

Voicemail Quick Reference Guide

A minimum of 2 channels is required to use Business SIP. Once the 2 channels have been purchased, you can add individual channels to your service as and when you need them.

Each Business SIP Channel provides 1 concurrent call. If your business needs to make 4 calls at the same time, you need 4 channels.

Business SIP works with an IP-enabled phone system. To find out if your system is IP-based, check with your phone system manufacturer or chat with your local Commander Centre.

Business SIP Applications

• SIP Product Guide
• Command Central Administrator Guide

SIP Plus Quick Start Guides

• Commander M500 Single PRI Quickstart Guide
• Commander M500L Quad BRI Quickstart Guide
• Commander M800 Multi-PRI Quickstart Guide

Setup Your Commander with Webex Account

Call us on 13 70 90

Download Webex App for Mac, PC, iOS and Android

Commander with Webex User Guide

Business Line User Guide

For information on how to forward calls from your Business Line to another number, check this quick reference guide.

Business Line Feature Access Codes

Our Business Line is designed for use over the nbn® using fibre technology instead of the copper PSTN network. Business Line allows you to replace a copper PSTN service while continuing to use your existing telephone handsets and nbn® compatible EFTPOS terminals, fax machines and HiCAPS terminals.

Our Business Line service is available to our existing and new business customers where nbn® or alternative fibre connections are available. If you have been notified that your existing copper services are due to be disconnected in the future, then please call the Commander Business Line team on 13 70 90 to discuss the migration from your existing copper service to your Business Line service, delivered over the new nbn® connection.

Instead of connecting your telephone devices (compatible phone, fax, EFTPOS, HICAPS) to a telephony line (copper-based service), you can now physically connect these devices to the ports on a Commander-supplied modem or Analogue Telephone Adapter (ATA). Our Business Line service will carry your calls over the nbn® or other fibre network.

Commander Business Line delivers similar capability as the PSTN service, plus the added benefits of running over the new, state of the art and reliable nbn® fibre optic service. Business Line will soon be able to provide exciting new features that your old PSTN service could not deliver.

We’ll let you know when your Business Line service is ready so you can physically move your phone services from the copper telephone line connection to the Commander-supplied modem or Analogue Telephone Adapter (ATA). 

We offer a wide range of plans as you consider your migration across to the nbn® connections including Business Phone and Business Line. Please check the website plan details or you can discuss the options by calling Commander on 1300 525 698.

The nbn® connection box or NTD (Network Termination Device) is your new connection point to the nbn®. nbn® technicians will install this in your premises when you purchase our Business Line service. 

In order for Business Line to work you will need our Commander Business Modem which has 1 Voice port, if additional lines are needed you can purchase our ATA.

Yes. At your request, we can transfer existing business phone numbers from most providers to Business Line on the nbn®.

Yes, you can. With your authority, we will move your existing numbers across from your existing service provider to your new Business Line service. This is called a 'number port' or 'number transfer'. Once completed, your numbers will be available through Commander on the nbn® network.  The phone services will be terminated onto the Commander Business Modem or the ATA. We will advise you.

There are two types of number transfers. Category A Simple, one number ports are called "Category A" and can be completed in approximately 5 to 10 business days. Category C ports are complex, multi-line ports and typically take 10-35 business days. All ports rely on the existing service provider to comply with these targets that are set for the industry. This does not take into account the time to install the underlying infrastructure, for example, the NTD.

The nbn® supplied NTD is powered from your premises power. You will be asked by the nbn® technician to supply a power point in your premises where the nbn® technician can connect the NTD. The NTD can also have battery backup to power the two voice ports in the case of power failure in which case it is designed to operate for a limited time without mains power. In the event you do not have a working battery, emergency calls cannot be made using the Service during a power outage.

It is your responsibility to maintain the battery and ensure that it is working correctly.

Yes, you can. Your existing analogue phones can be connected to the Commander Business Modem or the ATA (we will advise you which port to connect your service to), and the Business Line service will take care of the rest.

Yes, you can. The cordless phone's base station can be plugged into the Commander Business Modem or the ATA, just like any other telephone device.

Business Line Guide

• Business Line User Guide

Commander Business Modem User Guides

• TP Link VX420 Quick Start User Guide - Current Model
• AR129 Quick Start User Guides - Superseded Model
• MP264 Quick Start User Guides - Superseded Model

Analogue Telephone Adapter (ATA) User Guide

• HT812/818 Quick Start User Guide
• ATA 302 Quick Start Guide - Superseded Model
• ATA 508 Quick Start Guide - Superseded Model

Analogue Telephone Adapter (ATA) Administration Guide

• HT812_HT814-Administration-Guide
• HT818-Administration-Guide

Preparing for your Business Line Service

• nbn® Readiness Assessment Checklist
• nbn® Coverage Areas

Your Commander Business Bill Explained

• Bill Explainer

For support with PABX, Inbound Call Numbers, PSTN or other Office Phone products please contact us Mon-Fri 9am-5pm AEST.